01 / Measurement
Keep measured quantities tied to their basis
Set quantities out by the rooms, areas, finishes or substrates shown in the project information. Keep the unit and drawing or schedule reference with each item, including the revision used. That gives a reviewer a route back to the source and makes gaps or differences in the supplied information easier to flag.
02 / Preparation
Show what a preparation allowance covers
Keep preparation separate from measured finish quantities. State what work the allowance covers and which project notes or instructions inform it. If the drawings do not define the substrate condition or extent of preparation, record that as an assumption or question for review rather than presenting it as a confirmed quantity.
03 / Labour
Make labour inputs reviewable
Show labour against the work activity and state the basis used for the time input. Keep hours or other stated inputs distinguishable from the contractor’s labour rate, so each can be checked on its own. Where the tender information does not settle an input, label the assumption and leave it open for the contractor to review.
04 / Assumptions
State what the bid depends on
Record how unclear drawing information, finish details, access, sequencing or preparation notes have been interpreted. Keep exclusions distinct from assumptions, and point to the affected scope where the information allows. The contractor can then review what is included, what is excluded and which tender questions remain.
A short scope check
Before you settle the bid
- QuantitiesCan each quantity be traced to the drawing or schedule used?
- PreparationIs preparation measured, allowed for, excluded or still to be confirmed?
- LabourCan the labour input and its basis be reviewed separately from the rate?
- AssumptionsAre unclear scope points written down for the tender team to check?